Office Assistant III

Work at this level involves a variety of complex office support duties of a clerical and/or secretarial nature that includes completion of several steps; analysis of data to identify facts and required action; and decision-making based upon well-defined rules, regulations, methods, and procedures with limited deviation as the duties are repeated. Work is normally performed under general supervision.

Duties and Tasks

Assist customers verbally or in writing by providing information and/or directions of a detailed or complex nature.Screen documents and supporting information to determine eligibility, authenticity, or identity.Compose routine correspondence requiring application of subject matter knowledge.Type, proof, and finalize correspondence, reports, and other documents requiring use of advanced word processing software features with some integration of charts, graphics, etc. from other software programs.Verify detailed, complicated reports for accuracy; take action to rectify discrepancies.Organize and establish office filing systems and procedures.Complete and maintain various office records such as purchasing and inventory, payroll and personnel, and client records.Prepare documents using basic functions in spreadsheet or database programs.Perform basic bookkeeping duties such as posting accounts, preparing billings and vouchers for payment, and preparing transaction reports.Provide input to the development of office procedures and forms.Provide lead work guidance to coworkers in the work unit.

Minimum Qualifications

Requires a high school diploma or General Equivalency Diploma and two years of office support, clerical, or secretarial work experience. Coursework in a vocational office support or closely related program may substitute for the work experience requirement on a year-for-year basis if it provided the knowledge and skills required to perform the duties of the position to be filled. The successful candidate will need to be able to lift, push, and move up to 40 pounds. Preference will be given to individuals with experience in Microsoft Office products.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

All applications for open DOCR positions must be made via the Careers site. Paper submissions will not be accepted. Application materials must be received by 11:59 PM on the closing date listed above. All potential applicants must attach and/or upload the following documents:Letter of InterestResumeTranscriptsApplication materials must clearly explain how experience and education are related to the minimum qualifications and job duties.Contact Cheryl Dewald, 701-253-3928 or cadewald@nd.gov, or TTY 800-366-6888 for more information or assistance in the application or interview process.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.